• Application form
  The application form must carry an original signature of the applicant. This means that this signature must be made with a pen. The form with the signature made with a pen then has to be sent by post to SenterNovem.  
• Model Project Plan (appendix 1)
  The project plan must provide a detailed picture of the project. Your project plan must be filled in completely and drafted according to the prescribed model. Please contact SenterNovem for any help.  
• Model Budget (appendix 2) 
  The costs that will be incurred for the project must be indicated in the prescribed model. Fill in completely and draft it according to the prescribed model. The budget Please note: for consortia, a budget must be included for each participant.
• Checklist for Organisational Capacity Assessment (COCA) (appendix 3)
  The organisation test is intended for the organisation that acts as the managing organisation of the Ministry of Foreign Affairs’ resources (the applicant or in the case of a consortium, the lead applicant). Information must be provided about the internal and external organisation and the financial situation of the organisation. One of the conditions in order to be eligible for a subsidy is that you obtain a satisfactory score on this COCA.
• Annual report / Proof of financing of own part  (appendix 4)         

It is important that SenterNovem may assume that you will be able to carry out your project financially as well. For this reason, you must provide the most recent annual report for each of the participants. If this information is available via internet, or if you have already provided the information to SenterNovem, you may refer to this. Starters may only provide an opening balance and a business plan. If the documents provided do not show your ability to finance your own share, you must provide other justification pieces (e.g. a bank statement). If an applicant is not required to file annual reports, this must be indicated in the project plan and the budget.

If applicable:

• Members details form (appendix 5)
  Are there, besides your organisation, other organisations (partners) participating in your project? Then use a Member’s Details Form for every partner. Take care of a signature made with a pen, also for this form. 
• Consortium agreement and/or outsourcing agreement  (appendix 6a and 6b) 
  For consortia, a consortium agreement is required. Please refer to the manual of the Global Sustainable Biomass Fund for the contents of such a consortium agreement. 
  For essential outsourcing to a third party, an outsourcing agreement is required. The signatures on these agreements do not need to be original, i.e. they may also be on fax, copy or scanned.
• Justification of the hourly wage rate (appendix 7)  
  If the budget includes wages, the budget calculation must be justified in accordance with the Manual for rate calculation of wages. This Manual is part of the model budget.
• Proof of registration in the trade register of the Chamber of Commerce (appendix 8) 
  This is only required for enterprises less than a year old which do not yet have an annual report. 
• Tenders and/or leaflets for the justification of the budget and the project plan (appendix 9) 
  If available, for justification. These may also be copies.
• Authorisation of the applicant to an intermediary  (appendix 10)         

You may authorise an intermediary to submit the application and to carry out the correspondence regarding the subsidy in your name. In this case, please attach an original authorisation in which the intermediary is authorised to apply for the subsidy and handle the correspondence. The authorisation must bear an original signature.

All applications in duplicate
SenterNovem would like to receive your application in loose-leaf form, with two extra copies of the application form, the project plan and the budget. This allows SenterNovem to accelerate the administrative processing of your application and to quicker inform you of any missing pieces in your application.

Language of the application
Applications may be submitted in Dutch, English, French, Spanish or Portuguese. SenterNovem will carry out correspondence regarding the application in Dutch, English or French.

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